Office and Home: What Should I Shred, What Should I Keep?
At home: shredding for safety
According to Fraud Prevention Service, Cifas, 41% of all fraud is identity fraud and this is continuing to rise.
Most personal information could be a potential source for exploitation and even the smallest of sensitive materials can create an opportunity for the determined data thief, so in today’s society the question we should really be asking ourselves is not ‘what should I shred?’ but ‘what should I keep?’
So what should I shred?
We recommend almost anything that references you or your data, except for the items on the list below. Our selection of home and personal shredders can help you.
What do I keep?
The essential documents you need to save from the shredder are anything relating to:
- Birth and death
- Will or POA (power of attorney)
- Current ID cards and passports
- House deeds
- Marriage certificates
- Insurance policies
- Mortgage information
- Proof of vehicle ownership or vehicle info
On the whole, these are the essentials, and should not be shredded at any time. We recommend holding on to these for as long as possible and filing them. If you don't have an effective filing solution, why not browse our selection of filing accessories designed to make organisation hasle-free?
Regular clean ups
Some documents need to be kept for certain periods but require a clean-up every few years. This may be things like tax records, medical bills or records, bank statements, warranties or utility bills. Be sure to check with your country’s laws or regulatory bodies before shredding anything you think may be of significance.
Shredding in the office:
Most business users are usually aware of which documents represent risk and have departments tailored for just such a function.
While what to shred for business varies from company to company, the main concerns are for protecting against fraud and staying compliant with laws and regulations. Some examples of things to be shredded for business are:
- Accounting Information
- Internal reports
- Payroll statements
- Legal contracts
- Client lists
- Customer lists
- Accounting records
- Letter headed paper
- Compliment slips
- Salary details
- Sales reports
As a rule of thumb, anything which compromises business security or could encourage fraud either internally (e.g. confidential eyes-only documents, pay/salary documentation or employee personal information) or externally should be shredded and disposed of securely. Our Small Office shredders can help with shredding these documents
Final thought: Tech Shredding
While paper represents the most obvious task for a shredder, technology is always moving and shredder technology has kept pace. Some models also provide the opportunity to destroy alternative sensitive materials such as CD’s or credit cards.
Look out for these additional features on models such as our Prostyle+ 12 sheet cross cut shredder to ensure office or home security no matter what format you need to keep confidential.